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Accounting Clerk

  • Ref: 287924
  • Type: Long Term Contract
  • Location: White Plains, NY
  • Industry: Consulting
  • Job Level: Entry Level
  • Pay: Negotiable

Opportunity Description

Expanding corporation located in the mid-Westchester area is in need of an Accounting Assistant to join their team ASAP. This is a great opportunity to get your foot in the door and gain solid experience with a well-known company.

Job Duties

  • Responsible for maintaining companywide accounts payable spreadsheet
  • Process approved accounts payable invoices; including routing of invoices on a daily/weekly basis into Basware accounting system. 
  • Invoice routing, approval collection and follow up on a weekly basis for all international wire payments
  • Follow up with vendor requests as needed, liaise between various departments at parent company to ensure timely invoice processing. 
  • Process T&E expenses on a weekly basis. This includes reconciling expenses against physical receipts provided and following up with the employee or manager where appropriate.
  • Improve T&E process to reduce the payment cycle time, and analyze monthly T&E data to find cost efficiency.
  • Provide billing team with summary of T&E expenses to be invoiced to clients 
  • Assist in the management of the project module system, adding new projects, granting employee’s access, running queries and following up on paperwork as needed
  • Assist with training of new employees on Acumatica time & expense entry system
  • Monitor capital purchases made through the company credit card, reconcile these against authorizations, compile substantiation to ensure compliance with corporate finance policies
  • Participate in Greenhouse Gas Initiative, assisting in data collection for all offices worldwide 
  • Assist Finance manager with monthly accounting close process

Education

  • Bachelor’s degree in accounting, finance or related field

Experience & Skills Required

  • 1+ years of relevant experience 
  • Experience with Microsoft Excel and financial software preferred 
  • Excellent analytical skills, decision making and problem solving skills with meticulous attention to detail
  • Ability to take initiative, identify issues, act independently, and communicate and present recommendations to management